Healthcare Facility Emergency Management Planning

Healthcare Facility Emergency Management Plans

Polk County Emergency Management reviews healthcare facility Comprehensive Emergency Management Plans as required by Florida law. On an annual basis all hospitals, nursing homes, assisted living facilities, ambulatory surgical centers, adult day care centers, and residential treatment facilities must submit their plans to our office. We have up to 60 days to review your plan. You will either get a letter stating your plan has been approved or you will get your plan back with a letter indicating the areas that are not in compliance. Plans not in compliance must be resubmitted to our office within 30 days.

Plans must be submitted to our office with a completed facility criteria crosswalk. These are the minimum requirements needed to approve your plan. Please download the appropriate healthcare criteria file and fill in the page numbers showing where in your plan the required information is located. This helps ensure your plan includes all required information and helps us review your plan as quickly as possible. Plans submitted without a completed crosswalk will not be reviewed.

You may mail your plan in, bring it to our office, or send by email to judyrobinson@polk-county.net. We will provide you with a letter stating we are in receipt of your plan.

Tips for a successful plan review:

  • Do not submit the only copy of your plan you have. You must have multiple copies on hand at your facility at all times.
  • Include a completed facility criteria crosswalk with your plan.
  • Your plan must contain the most current and up to date information you have on file. Any information over 1 year old needs to be updated and older out of date information removed.
  • Plans must have a letter from your local fire marshal approving your fire plan submitted annually. This is not a copy of your annual fire inspection.
  • Agreements or contracts for transportation and with alternate facilities for evacuation must be updated annually. Multi-year agreements or contracts must have proof, with dates/signatures, of annual review by both parties.

If you need assistance with your plan, please contact Judy Robinson, Special Needs Coordinator, by email at judyrobinson@polk-county.net or by phone at 863-298-7027.

ALF & Nursing Home Emergency Power Plans

In effort to assist Nursing Homes and Assisted Living Facilities meet the minimum criteria of the Emergency Rules 58AER17-1 and 59AER17-1, Polk County Emergency Management has listed a guideline to assist you with the development of the required Emergency Power Plan. If you have questions, please contact Judy Robinson, Special Needs Coordinator, by email at judyrobinson@polk-county.net or by phone at 863-298-7027.

All Emergency Power Plans must be submitted via email as a single .pdf formatted file including necessary attachments. Emergency Power Plans must be submitted via email to:  judyrobinson@polk-county.net.

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